Enter a descriptive name, check the “Turn On this Rule” box, and click OK. The Finish Rules Setup Wizard dialog opens and requests that you specify a name for this rule (or collection of rules, actually). Notice the new Step 2 box contains all the rules you just created. Check the exception box, click the underlined “specified” Address Book, select the applicable contact list, then click Add. UserKC decided to add a safety exception: If the sender name/email address matches a record in my current address book, then do nothing. In the third Rules Wizard dialog, Outlook asks: Are there any exceptions? Step 1: Select Exceptions. Underlined text means click this link to complete this action. Outlook adds this action to your rule, then re-displays the additional rule in a new Step2 box. Notice the underlined text here and in the Step 2 box: That means, “click this link to complete this action.” Click once, choose the “specified” folder (Junk Email), then click OK. UserKC checked move it to the specified folder. In the second Rules Wizard dialog, Outlook asks: What do you want to do with the message? Step1: Select Action(s). JD SartainĬreate rules that block spam, in addition to a number of other handy tasks, based on specific criteria that you set. Outlook enters the conditions in the Step2 box. In this example, UserKC selected w here my name is not in the To box and w hich has an attachment. In the Rules Wizard dialog box, Outlook asks: “Which condition(s) do you want to check? Step1: Select Condition(s).” Scroll through the list and choose the conditions that apply to your unique situation. In the Create Rule dialog box, click the Advanced Options button. In the bottom pane, check the boxes that perform the actions you require, then click OK.
#SOFTWARE TO SEND HTML EMAIL IN OUTLOOK FREE#
Outlook assumes you want to check all three of the top boxes, but feel free to uncheck those that do not apply. In the dialog box, Outlook asks: When I get email with the selected conditions (From, Subject, Sent To) do the following: Display in New Item Alert Window, Play Selected Sound, or Move Item to Folder. Select the email you want moved to another folder. Like macros, these rules automate repetitive tasks that you perform daily, such as telling Outlook which emails to display in specific windows, move emails to other folders, and/or create alerts with custom sounds. Outlook has a feature called “Create Rule” that offers custom email management based on conditions that you define in its virtual rulebook. Create Rules for sorting, moving and more Follow the instructions in the first three paragraphs of section 2 above, and your spam problem should be solved-or will be, that is, until the hackers write another program to get around this solution. Instead of entering individual spam email addresses into your Blocked Sender List, just enter this one “all-inclusive” email address: into the Blocked Sender’s List. This technique addresses the challenge that hackers are always inventing new email addresses for spamming you. If you try these techniques, and you’re still getting spam from some of the companies or individuals you preciously blocked, then using wildcards may be the solution. Use the Block Sender list to block groups, countries, and fake companies. Just enter the group name preceded by the sign, or the name alone. Click the Add button and enter a country code, a group domain, or a even a fake company ().Īs the examples listed in this dialog box show, you don’t need wildcards to block all email from a group or company. Select Home > Junk > Junk Email Options and click the Blocked Senders tab. If you get a lot of spam from a single ISP or country, or from a phishing group impersonating a legitimate organization, such as, , or an email from Wellsfargo with an EarthLink address you can add these bad actors to your Block Sender list by company, group, country, ISP, or other criteria. Use Block Sender frequently to automatically add the senders to Junk Email folder. Outlook marks it and relocates it immediately. Select the spam email, right-click, choose Junk from the drop menu, and click Block Sender. This works fine if you receive fewer than a dozen emails a day. Use Outlook’s Block Sender feature to add intrusive spam to your Block Sender List, and then move it to the Junk Email folder.
#SOFTWARE TO SEND HTML EMAIL IN OUTLOOK PLUS#
Here are some things anyone can do, plus some tips for working within a corporate Outlook system. Spam lives on, despite all our efforts to snuff it out-but Outlook has some features to help slow it down.
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